Senior Manager, Project Management (Limited Term)

Company: Metrolink
Location: Pomona
Posted on: February 1, 2025

Job Description:

PURPOSE OF POSITION

Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.
The Southern California Regional Rail Authority (SCRRA), operator of the METROLINK Commuter Rail System, is seeking a Senior Manager, Project Management who will provide leadership and oversight for day-to-day management of the Project Management functions for the Southern California Optimized Rail Expansion (SCORE) Program. This position will help lead a team of staff, consultants, and contractors in the successful delivery of this Program. The purpose of the program management function is to ensure that all elements of the Program (capital improvement, rehab, and third-party projects) meet or exceed best business practices and requirements with regard to local, state, and federal guidelines, and regulations.

This is a Limited Term position not to exceed five (5) years. This position is funded in whole or in part through federal, state, or other governmental grants which are limited by time or funding. Limited Term positions may be eliminated when the funding ends, time expires, or due to lack of business need for the position. Limited Term employees receive all benefits provided to full-time employees, including but not limited to retirement, medical, dental, vision, and life.

TO APPLY: This recruitment will have a review of applications beginning October 2, 2024. Interested applicants are encouraged to apply immediately.The duties listed below are intended to describe the general nature and level of work being performed and are not to be interpreted as an exhaustive list of responsibilities.
Provide leading, managing and/or supporting role for delivery of the SCORE Program throughout all delivery phases (Environmental Clearance, Design, Pre-Construction, Construction, Closeout).
Provide direction on, and coordination with SCRRA departments charged with budgets, finance, cost, estimation and forecasting, risk assessments, scheduling, scope and change management, and reporting for the SCORE Program.
Ensure implementation of SCRRA policies, procedures, and plans regarding cost, schedule, change scope management activities for SCORE Program.
Implement the standardized methodologies, policies, and procedures required in the project management process.
Ensure an integrated project management system is utilized for timely and accurate reporting of the SCORE Program status.
Participate in review, analysis, and implementation of project design and construction budgets, schedules and costs to ensure conformance with authorized scope, cost and schedule requirements.
Identify and recommend creative solutions to cost and schedule challenges to ensure timely project execution.
Ensure accuracy and quality of project cost and schedule baseline plans as well as updates to current cost and schedule plans.
Provide a channel of communication of SCORE Program status with SCRRA Executive Management, Member Agencies, and other Key Stakeholders, including issues and resolutions.
Prepare Board reports and dashboards for presentations to the Board and Member Agencies.
Prepare studies, research, and analysis of special ad-hoc reports.
Develop integrated project management system including design, development, integration, testing deployment and maintenance.
Create positive business relationships with internal and external stakeholders and customers to facilitate exchange of information.
The responsibilities outlined above are representative of the role but not exhaustive. Additional duties may be assigned as needed, and reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable laws.

Supervision Exercised and Received
Receive general oversight from Executive level roles.
This position may be responsible for managing and monitoring work performance for a group of employees within a division or department.

Education and Experience
Bachelor's Degree in Engineering, Construction Management or Business.
A minimum of ten (10) years of work experience in program management including cost/scheduling development, project control utilizing an automated project management system for large capital projects.
A minimum of five (5) years supervising and monitoring the work of subordinate staff or project managers, including monitoring and evaluating staff performance and providing feedback, coaching, training, and/or positive recognition.
A combination of training, education and or experience that provides the required knowledge, skills and abilities may be considered when determining minimum qualifications. Advanced relevant coursework may also substitute for a portion of required experience.
Valid Class C Driver's license with a satisfactory driving record of no more than three moving violations and no DUI's within the last three years.

Preferred Qualifications
Master's Degree in Business, Finance, Engineering or related field.
PGMP, PFMP, CAPM, PMI-PBA, PMI-ACP, PMI-RMP, PMI-SP certifications.
Project Management Professional Certification (PMP).

Knowledge, Skills, and Abilities
Knowledge of:
Project Control software.
Federal, state, and local laws, rules and regulations related to the railroad construction business and grant funded programs.
Administrative principles and methods, including goal setting, project and budget development and implementation.
Theories, principles, and practices of project/program management methods, capital and operating budgets, scheduling, finance, configuration management, and information systems for major public works projects.
Principles and practices of employee supervision.
Procurement procedures and contract administration.
Audit principles and procedures.

Skilled in:
Team building, conflict resolution, identifying problems and recommending solutions or alternative plans.
Verbal and written communication.
Organization and time management.
Writing and negotiation.

Ability to:
Analyze financial data, cost reports, cost estimates, read and understand prints and technical specifications relevant to infrastructure improvements, etc.
Interact professionally and working cooperatively with employees, the public, outside consultants, contractors, member agencies, grantors, and personnel from regulatory agencies.
Set. goals and objectives and establish and review costs and schedules.
Lead the efforts to support the requirements of various funding agencies and grantors including triennial audits, financial audits, periodic grants audits, site visits, documentation requests.
Direct the overall activities of major program management functions including how projects are initiated, authorized, scheduled, monitored, reported and closed.
Compile, analyze, and interpret complex data.
Design, develop and maintain an integrated project management system to provide comprehensive, accurate, and timely project reporting and analysis.
Identify project risks and recommend creative solutions/mitigations to cost and schedule related issues which arise during project execution.

PHYSICAL REQUIREMENTS
Transition between standing, walking, and sitting at varying lengths of time at the work location and able to move about Metrolink facilities or other work site locations.
Operate tools to perform the duties of the position, such as computers, office equipment and work-related machinery.
Ability to lift, hold or move objects up to 25 lbs.
Exchange ideas by means of communication.
Hear and perceive the nature of sounds. Listen and express or exchange ideas by means of spoken words.
Balance, ascend/descend, climb, kneel, stoop, bend, crouch or crawl within assigned working conditions and or locations.
Use hands to finger, handle, feel and grasp tools to perform the duties of the position.

Selection Process:
Following a review of applications and resumes, the most highly qualified candidates will be invited to continue in the selection process. Eligible applicants will be notified of the exact time and place of assessments and interview. Candidates will be interviewed to determine their relative knowledge, skills and ability in job related areas. Offers of employment may be contingent upon successful completion of a reference check(s), including degree verification and criminal records check provided through SCRRA.

Internal Candidates: Employees with active discipline as defined in the HR Policy No. 5.3 Positive Discipline Program and/or with performance that does not meet the standard for "meets expectations" as defined in the Performance Planning and Appraisal Process may be precluded from consideration and placement in the position.

Southern California Regional Rail Authority is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Authority will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
The SCRRA is an Equal Opportunity Employer. EEO/ADA

Keywords: Metrolink, Highland , Senior Manager, Project Management (Limited Term), Executive , Pomona, California